“We attempted to perform massive clean-up campaigns to get more control over our growing email repositories. This manual process was extremely labor intensive and took us away from our critical path. We need an intelligent, automated way to manage the volume and reduce our management costs. The Mimosa NearPoint RCO will enable us to significantly reduce our storage requirements while assuring that we are retaining all critical information with relevant tags, so it can be easy to search and recover if needed. It's precisely the solution we need to streamline our archiving process.”
— John VanNice, IT director of the City of Lenexa
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KEY FEATURES AND BENEFITS: NEARPOINT RETENTION AND CLASSIFICATION OPTION (RCO)
Key Features |
Benefits |
| Set retention and tag any archived content based on business rules such as sender, receiver, phrases, keywords, numbers in the body, attachment, or file |
- Risk reduction via automated retention management that is more consistent, defensible, and executable
- Time savings for end-users by eliminating the need for manual classification
- Storage cost reduction by more intelligently and granularly classifying content for faster deletion while complying with retention policies
- Faster eDiscovery via pre-tagging of content, e.g. relating content to an existing matter
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| Apply new policy or changes to existing policy to historical content in place, already in NearPoint without re-archiving the original content |
- Evolve and change retention policies without worrying about impact on infrastructure
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| Provides user console to manage retention, review judgments and disposition rules of individual or groups of business records |
- Ensure consistency of retention policies with a central interface for quality assurance of classification
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| Subscribe to policy and receive email alert whenever the archive detects a policy hit |
- Increase productivity for compliance and security officers via proactive alerts to potential policy violations
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| Provides an ability to import policies contained in popular records management applications |
- Optimize enterprise-wide records management initiatives by easily applying existing retention policies to email records
- Enable event-based disposition for user-generated content
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| Deploy easily within the NearPoint platform |
- Speed time-to-value with short, easy deployment as RCO is an integrated component of the NearPoint platform
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| Synchronize policies with AD groups |
- Reduce overhead of policy management and easily target policies to specific groups within the organization
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| Comprehensive audit reports |
- Ensure defensibility of policy execution with reports on policy application and history
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